MCKINLAY LAW PRIVACY STATEMENT

McKinlay Recruitment Services Ltd. (“McKinlay Law”, “we” or “us”) is committed to ensuring the privacy of all our candidates, clients and users of our website. This privacy statement outlines the types of personal information we collect, how we use it, with whom we share it, and the rights you have in relation to your personal information.

Personal Information We Collect

We may collect information about you in various ways depending on whether you are a candidate or client.

Candidates

• If you provide us with information directly (e.g. when contacting us about employment opportunities, when applying for a job, attending an interview, completing a test/assessment, sending an e-mail, or making a call to us).
• We may acquire information from third parties (e.g. reference providers [and publicly-available sources, such as a company website, internet searches or social media platforms such as LinkedIn)].

Clients

• We will be provided with your information in the course of providing our clients (i.e., the company that you represent) with recruitment services.

What information do we collect about you?

Candidates

• We will collect and process information about you such as your name, contact details, CV, role preferences, salary expectations, test scores, references or referees, any answers you provide during any interview or assessment, passport, visa status

Clients

As a representative acting on behalf of our client, we will collect and process certain information about you such as your name, contact details, results of internet searches and other information we obtain as and when we communicate with you by telephone or email.

For what purposes do we process your personal information?

Candidates

We process your personal information for the following purposes:

• to assess your eligibility for a role, shortlist and select candidates;
• to enable our client (your potential employer) to offer you a job and on-board you (such as issuing an offer or providing benefits information)
• to monitor our recruitment processes
• for business administration, including record keeping
• to send you email marketing communications where you have provided your consent for us to do so;
• to create anonymised salary surveys and other reports to indicate general trends or other market insights;
• if you are temporary staff or a contractor to process your salary payments and other benefits as part of the payroll process; or
• to comply with any legal obligations to which we are subject and to exercise, defend or establish our legal rights.

The legal basis for our processing of your personal information is one of the following:

• to pursue our legitimate business interests that are not overridden by your interests to have your personal data protected (e.g., internal administration purposes, monitoring our recruitment processes or creation of anonymised surveys and reports)
• compliance with a legal obligation to which we are subject (e.g. verifying your identity or right to work)
• to take steps at your request prior to entering into a contract (e.g., processing your bank account information and NI number for payroll)
• your consent (which we will ask for before we process the information) (e.g., to disclose your information to potential employers or to send you marketing).

In some instances, we may use information about you in ways that are not described above. Where this is the case, we will provide a supplemental privacy notice that explains such use. You should read any supplemental notice in conjunction with this notice.

Clients

We process your personal information for the following purposes:

• to provide recruitment services to clients (e.g., to find potential candidates for a role at the company you represent and to communicate with you about them, to make arrangements for interview, tests, assessments, to onboard a candidate once you (on behalf of the client which you represent) have offered them a role (such as issuing an offer or providing benefits information), etc.;
• to monitor our recruitment processes;
• for business administration, including record keeping;
• to send you email marketing communications we think will be of interest to you;
• to create anonymised reports to indicate general trends or other market insights; or
• to comply with any legal obligations to which we are subject and to exercise, defend or establish our legal rights.

The legal basis for our processing of your personal information is one of the following:

• to pursue our legitimate business interests that are not overridden by your interests to have your personal data protected (e.g., to provide recruitment services such as finding potential candidates for roles at the company you represent, internal administration purposes, monitoring our recruitment processes, etc.)
• compliance with a legal obligation to which we are subject (e.g. verifying your identity or right to work)

Who do we share your information with, and for what purposes?

Candidates

We may share information about you with:

• potential employers when putting you forward for a role (and with your verbal or written agreement);
• service providers who provide us with services, such as our online assessment provider (IBM Talent Management Solutions / Kenexa) or our payroll provider (LPT Payroll Services Ltd);
• Benefits providers (e.g., our pension provider, Nest Pensions) if you are temporary staff or a contractor; and
• other third parties, where required or permitted by law (such as regulatory authorities; government departments; past, potential or future employers; and in the context of organisational restructuring).

Clients

We may share information about you with:

• potential candidates when we communicate with them about a potential role;
• our CRM service provider, Access RDB; and
• other third parties, where required or permitted by law (such as regulatory authorities; government departments; and in the context of organisational restructuring).

Transfers of your personal information

Candidates

We may transfer your personal information outside the EU where the potential employer for the role is located or where the responsible department for the role is located. For example, if a potential employer is based in the USA, we will have to transfer your personal information to the USA so they can assess your suitability for the role.

Clients

We do not transfer your personal information outside the EU.

How do we protect information about you?

We implement appropriate technical and organisational measures to protect personal information that we hold from unauthorised disclosure, use, alteration or destruction. Where appropriate, we use encryption and other technologies that can assist in securing the information you provide. We also require our service providers to comply with strict data privacy and security requirements.

How long will information about you be kept?

We will retain information about you for the period necessary to fulfil the purposes for which the information was collected. After that, we will delete it. The period will vary depending on the purposes for which the information was collected.

What rights do you have in relation to your personal information?

You may have some or all of the following rights in respect of information about you that we hold:

• request us to give you access to it;
• request us to rectify it, update it, or erase it;
• request us to restrict our using it, in certain circumstances;
• object to our using it, in certain circumstances;
• withdraw your consent to our using it where the processing is based on your consent;
• data portability, in certain circumstances;
• opt out from our using it for direct marketing; and
• lodge a complaint with the Information Commissioner’s Office.

We offer you easy ways to exercise these rights, such as “unsubscribe” links, or by contacting Sheredan Ford – sf@mckinlaylaw.com

How can you contact us?

If you have any questions, or wish to exercise any of your rights, please contact Sheredan Ford at 020 7930 6060 / sf@mckinlaylaw.com

Changes to this notice

We may update this notice (and any supplemental privacy notice), from time to time. We will notify of the changes where required by law to do so.

Last modified [11.05.18].

COOKIE POLICY

A cookie is a small piece of data sent from a website containing information about the user, which is stored in a user’s web browser. When the user visits the same website in the future, the data stored in the cookie is used to notify the website of the user’s previous activity. Usage of a cookie will in no way identify you or reveal personal information while on our site. Once the user closes their browser, the cookie will terminate. Unless you have indicated your objection when disclosing your details to McKinlay Law, we will issue cookies to your computer when you log on to the website. They also allow us to monitor website traffic and to personalise the content of the website for you.

Cookie categories
We use the categorisation set out by the International Chamber of Commerce (ICC) in their UK Cookie Guide, produced in April 2012.

The guide identifies three categories of cookies that we use:

* Category 1 – Strictly necessary cookies
These cookies are essential in order to enable you to move around the website and use its features, such as accessing secure areas of the website. Without these cookies, certain services may not be provided.
Our site uses this type of cookie.

* Category 2 – Performance cookies
These cookies collect information about how visitors use a website e.g. which pages visitors go to most often, and if they get error messages from web pages. These cookies don’t collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. It is only used to improve how a website works. By using our website and online services, you agree that we can place these types of cookies on your device.

* Category 3 – Functionality cookies
These cookies allow the website to remember choices you make and provide enhanced, more personal features. They may also be used to provide services you have asked for such as watching a video or commenting on a blog. The information these cookies collect may be anonymous and they cannot track your browsing activity on other websites. By using our website and online services, you agree that we can place these types of cookies on your device.

Removing and disabling cookies
If you do not wish to accept cookies on to your machine you can disable them by adjusting the settings on your browser. Rejecting all cookies means that the functionality of the websites you visit will be affected, certain features cannot then be provided to you and accordingly you may not be able to take full advantage of all of the website’s features and you may be prevented from using the site’s services. Each browser is different, so check the “Help” menu of your browser to learn how to change your cookie preferences.
You can find more information about cookies by visiting www.allaboutcookies.org

How to contact us
Address: 26-27 Bedford Square, London, WC1B 3HP

Tel: 020 7930 6060
E-mail: info@mckinlaylaw.com

A Division of McKinlay Recruitment Services Ltd * Registered Office: As above * Registered in England No. 034924294 VAT Reg. No. 707 6713 29